Please complete the Application form below.

Once your registration has been approved we will send you a link to complete the remaining registration forms to finalize your enrollment.

1.) 2024 SWS Application for NEW STUDENT admission 

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After your application has been approved you will receive a link to complete the remaining registration documents. They are:

1. 1. ACH Payment Form (to pay the registration/supply fee and the monthly tuition)
   2. Photo Release and DIrectory Form
   3. Policies & Procedures Agreements Form
   4. Certificate of Immunization Form
   5. Google Consent Form (for 2nd-5th grades)

 

Students transferring into First-FIfth grade should also fill out this records request form and provide it to your previous school. Records Request (This form gives permission for records to be shared with us and should be filled out and sent to your prior K-5 school.)

 

*Policy Change: Please note, beginning in 2023 tuition will be collected August 5th- May 5th.  (10 months of tuition.)   Your registration for a class is a commitment to the class and to the school.

 

Policies & Procedures (Pre-Covid – General Policies)

 

Absences and Illness

For the health of all children please do not send your child to school if they exhibit the following symptoms:

1. 1. • watery eyes
      • deep cough
      • inflamed nostrils
      • heavy nasal discharge
      • fever
      • rash
      • contagious diseases
      • head lice

Please call (before class starts) or e-mail the school if your child will be absent. Children should remain home 24 hours after a fever has subsided and 48 hours after vomiting. In the event of head lice, please notify the school so that we may take the proper precautions in the classroom. Please remember that the child must stay out till all the live lice are gone. This information will remain confidential. The school cannot deduct tuition for any absences caused by vacations, colds or other illness.

 

Accident and Emergency Procedure

An emergency injury or illness that occurs during school hours will be reported to you immediately. Please make sure we have all emergency forms and current phone numbers. Waiver of Liability It is mutually agreed that in the event of an accident or illness of a child while in the care of teachers with Spanish With Sarah, the certified teacher shall use their best efforts to contact the parent immediately. In the event the parent is not immediately available, however, Spanish With Sarah teachers are authorized to secure such care as the situation may reasonably warrant. When the parents cannot be immediately contacted, Spanish With Sarah teachers will use their best efforts to contact your emergency contact as listed on the registration form. The parent agrees that where the Spanish With Sarah teachers have acted in good faith to comply with an accident and/or illness procedure, it shall not be liable for any accident or illness to the child, any and all liability as might otherwise exist expressly waived by the parent.

First Aid Permission

Hydrogen Peroxide                      Benadryl Spray Calamine Cream                            Neosporin Bactine First Aid Spray                Antibacterial Wipes Ice Packs                           Adhesive bandages Children’s Tylenol*                  Benadryl Oral Allergy Medicine*

*Given only after verbal parental authorization If any of the above items are used, you will be notified at pick up time.

 

Clothing

Remember coats for outdoor activity on cool days as the children will have some activities outside except in rain and extreme cold. We recommend athletic type shoes with rubber soles and closed toes, rather than sandals, shoes with hard soles, or plastic shoes for the playground. NO flip-flops.  Please mark clothing and belongings to avoid loss.

 

Communication

We would like communication to be two-way. An email link to our classroom websites will keep you informed of all planned school activities. Please feel free to contact your teacher or director with any joys or concerns about your child. Email is the preferred method of communication to arrange a teacher meeting.. Please send your child’s teacher an email requesting a meeting.   

 

Arrival

As teachers will be busy preparing for the daily activities, children will not be allowed in the classrooms prior to class. Students may enter the building at 8:45.

 

Late Arrival

Kindergarten –Sixth grade attendance is taken promptly at 8:55. Preschool circle time starts at 9:00. (12:45 for PM classes.) Late arrivals after these times can be disruptive to the class and will be marked tardy.

 

Departure

Please be prompt in picking up your children after class. It can be distressing for children whose parents arrive late. Teachers have other responsibilities to attend to after class.  Arranging for another parent to supervise your child on the playground until you are able to arrive is always a good plan (as long as we receive your approval).

 

School Release

A written note, email or text will be required from you any day someone else will be picking up your child. This person must then show their valid ID at the time of pick up. The teachers cannot release your child to a stranger.

 

Discipline

We approach discipline in a very positive way. We first try a variety of positive guidance techniques such as redirection of the child to another activity. If we are unsuccessful in preventing inappropriate behavior, a short regrouping time may be necessary. 1-2-3 Magic is a fabulous, non-stressful method.

 

Continued Enrollment

We will strive to serve the needs your child. However, if we are unable to serve them, we may recommend an alternative program to you for your child.

 

Tuition and Payment Procedure

Tuition is calculated on a yearly figure and divided into equal payments for your convenience. This means that holidays and vacations (fall, winter and spring) do not change the monthly tuition rate. Tuition is due the first week of every month. If any circumstances prevent continued enrollment, notice must be given to the director by the fifteenth of the month prior to withdrawal or the next month’s tuition will be invoiced. Current tuition rates are listed on the registration form. Please note that the registration/supply fee is non-refundable.

 

Field Trips

Parents are responsible for transporting and supervising their children or for making carpooling arrangements on field trips. Teachers must be available to all students in their class. Teachers will notify you of the place, date and time to meet. In some cases, there will be no classroom time on the day of a field trip for the participating class. Siblings are not covered in the cost of field trips but are welcome to join us for field trips for an additional fee. There may be times when parents are asked if they are interested in bus transportation.  The school does NOT cover bus transportation.  Bus field trips will be an extra fee, paid by each family.

 

Food

No gum will be allowed in the classrooms. We encourage all our preschool – 6th grade families to send in your own healthy snack (no candy or junk food please) with your child. If staying for lunch, children are expected to bring their own lunch.  Water, in a spill proof water bottle, is the only drink allowed at school. We are not able to warm up lunches.

 

Toys

We prefer that children do not bring toys from home except on special sharing days.

 

School Work

Your child will regularly bring work home from school. We will occasionally ask you to look at and discuss something with your child and then return it to class. Please be prompt when returning things to school.

 

Parent Participation

We have an open-door policy for parents. You are welcome any time to help or simply visit.

 

Visitors/Siblings

Parents and children interested in our program may visit the classrooms together to see first-hand the variety of opportunities for young children we offer. Unfortunately, we cannot allow friends of our students to attend class sessions.

 

Snow Days

Spanish With Sarah classes will be canceled if the Camas School District announces school cancellation. Listen to your radio or television for that information. We will also post cancellations and delays on our website and school FaceBook page.  Any canceled days will be made up.

 

Mandatory Reporting

Schools are considered mandated reporters in cases of suspected child abuse or neglect. Under Washington state law, mandated reporters who knowingly fail to make a report, or cause a report to be made, shall be guilty of a gross misdemeanor (RCW 26.44.080)

 

Notice of Nondiscriminatory Policy As To Students

Spanish With Sarah welcomes students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national and ethnic origin in administration of its educational policies, admissions policies, scholarship and other school-administered programs.